Admin Assistant at a Professional Cleaning Service Company

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Admin Assistant at a Professional Cleaning Service Company

  • Post Date:July 8, 2020
  • Views 90
0 Applications
Job Description

Admin Assistant at a Professional Cleaning Service Company

About Company

A professional cleaning, organizing and maintenance company based in Port Harcourt, providing cleaning and facility management services to a wide range of reputable corporate organisations and private individuals. With a highly structured work environment and a workforce that is focused on achieving 100% customer satisfaction is recruiting to fill the position below:

Job Title: Admin Assistant

Ref Code: ARS/BCS01/2020
Location: Port Harcourt, Rivers


  • To be in charge of the day to day operational and administrative management of the office, in accordance with applicable internal policies.

Primary Responsibilities

  • Answer and direct phone calls of customers and staff appropriately.
  • Organize/ schedule meetings and appointments for staff and clients.
  • Maintain records/database of clients and staff.
  • Produce and distribute letters, forms, memos to clients and staff as required.
  • Book training venues and work-related logistics.
  • Manage Housekeeper placements and effectively monitor and resolve housekeeping issues between staff and clients.
  • Prepare estimates for jobs after inspection and facilitate disbursement of funds for logistics per job.
  • Reply to emails, inquiry calls, face to face inquiries when necessary.
  • Resolve minor administrative issues.
  • Keep financial records.
  • Handle sensitive information in a confidential manner.
  • Oversee and supervise the work of junior staff.
  • Develop and maintain a proper filing system for staff and clients.
  • Take note of, and order for office work supplies and keep/submit a monthly expense report.
  • Prepare and monitor invoices.
  • Prepare monthly payroll
  • General administrative duties and any other task as directed by the Executive Director.

Qualification and Requirements

  • HND in any of the Social Sciences
  • Minimum of two (2) years of relevant experience supporting an office environment
  • Basic accounting skills
  • Excellent verbal, written, interpersonal and presentation skills
  • Intermediate computer skills with the use of Microsoft suite including Excel, Word, and PowerPoint and manage social media applications.
  • Applicants must be resident in Port Harcourt

Behavioral Competencies:

  • Strong team player who has the ability to plan and organize work, anticipate needs, ask for clarification when required and react quickly to change.
  • Demonstrated ability to work effectively with employees and clients of all levels.
  • Age Limit: 25 – 35 years.
  • Able to maintain attention to detail and monitor quality of work.
  • Update job knowledge by participating in educational/training opportunities.
  • Able to enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Application Closing Date
24th July, 2020.

Method of Application
Interested and qualified candidates should send their CV to: using the “Job Title” as the subject of the email.

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